UNDP Facilities Management Clerk – Job Advertisement
🧩 Key Job Highlights
- 📌 Position: UNDP Facilities Management Clerk
- 🏢 Organisation: United Nations Development Programme (UNDP)
- 📍 Duty Station: As specified in the official job posting
- ⏳ Contract Type: Fixed-term appointment
- 💼 Functional Area: Facilities management and administrative support
- 💰 Compensation: Competitive UNDP salary and benefits
- 📅 Application Deadline: As per vacancy notice
- 🤝 Reporting To: Facilities Manager or designated supervisor
Introduction
The United Nations Development Programme (UNDP) is seeking a highly organized and detail-oriented professional for the position of UNDP Facilities Management Clerk. This role offers a unique opportunity to contribute to the smooth and efficient functioning of UNDP’s facilities and premises while supporting the logistical, administrative, and operational needs of a dynamic international organization. The UNDP Facilities Management Clerk will work closely with internal teams, service providers, and external partners to maintain safe, secure, and well-managed facilities that enable UNDP to deliver its development mandate.
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About UNDP
UNDP is the United Nations’ global development network, working in nearly 170 countries and territories to eradicate poverty, reduce inequalities, and build resilient, sustainable communities. Central to achieving this mission is the ability to manage physical and operational infrastructure effectively. The UNDP Facilities Management Clerk plays a critical role in ensuring that facilities used by staff and stakeholders are well maintained, compliant with safety standards, and fit for purpose.
Role Summary
The UNDP Facilities Management Clerk will provide support to the facilities management function by assisting with the coordination, monitoring, and execution of daily operational tasks. The role emphasizes administrative precision, efficient communication, and responsiveness to facility-related needs. The incumbent will support the facilities management team in delivering timely services while ensuring that facilities, equipment, and assets are maintained according to UNDP standards.
Key Responsibilities
The UNDP Facilities Management Clerk will be responsible for a range of operational and administrative duties, including:
Facilities Operations Support
- Assist in the coordination of building maintenance activities, including preventive and corrective maintenance schedules.
- Monitor service requests related to facilities operations and follow up with vendors and internal clients.
- Support supervision of routine facility inspections to ensure safety, cleanliness, and compliance with standards.
- Assist in maintaining inventories of facility assets, equipment, and supplies.
- Help track facility usage patterns and report on areas requiring attention or improvement.
Administrative Coordination
- Prepare and maintain records, reports, and documentation related to facilities management tasks.
- Assist with drafting correspondence, work orders, and service contracts as required.
- Coordinate meeting arrangements for facilities management team activities, including scheduling and logistics support.
- Support the preparation of periodic facilities performance and compliance reports.
Vendor and Supplier Liaison
- Maintain communication with contracted vendors and service providers to ensure delivery of agreed-upon services.
- Assist in tracking vendor performance and service level compliance.
- Support follow-up on vendor invoices and service confirmations.
- Document and escalate issues to the supervisor for resolution as needed.
Tenant and Client Support
- Serve as a point of contact for staff and clients requiring facilities services.
- Respond professionally to inquiries, work order requests, and general facility-related questions.
- Facilitate communication between internal clients and the facilities management team.
Compliance and Safety Monitoring
- Assist in implementing safety protocols and emergency procedures across UNDP facilities.
- Support documentation and tracking of safety drills, evacuation plans, and risk assessment activities.
- Help maintain up-to-date records relating to health, safety, and environmental compliance.
Education Requirements
To be considered for the UNDP Facilities Management Clerk position, candidates must have:
- Completion of secondary education with vocational training in facilities management, office administration, logistics, or a related field is an asset.
- Additional courses or certifications in basic project coordination, administrative procedures, or facilities operations would enhance candidacy.
Experience Required
Applicants should demonstrate experience consistent with the requirements of the UNDP Facilities Management Clerk role:
- At least three years of relevant experience in facilities management, administrative support, or office services.
- Practical exposure to building maintenance operations, vendor coordination, or service tracking is preferred.
- Experience in an international, multi-layered organization or corporate environment adds value.
- Demonstrated ability to manage records, maintain documentation, and support cross-functional coordination.
Technical Skills and Competencies
The UNDP Facilities Management Clerk should possess the following skills and attributes:
- Strong organizational and multi-tasking skills.
- Proficiency in standard office software applications (e.g., spreadsheets, databases, word processing).
- Clear communication skills with the ability to interact effectively with different organizational levels.
- Basic understanding of facilities operations, safety standards, and vendor management.
- Ability to handle sensitive information and maintain confidentiality.
- Customer service orientation and responsiveness to service requests.
Core Competencies
The UNDP Facilities Management Clerk is expected to demonstrate the following key competencies:
Professionalism
Shows good understanding of facilities management concepts and administrative procedures. Takes responsibility for timely execution of tasks with accuracy.
Communication
Communicates clearly and effectively, both verbally and in writing. Responds professionally to inquiries from staff and service providers.
Teamwork
Works collaboratively with colleagues across departments. Contributes to a supportive and inclusive work environment.
Accountability
Takes ownership of assignments, follows through on commitments, and ensures high standards of performance.
Client Orientation
Anticipates client needs and provides timely and effective support, maintaining a positive service approach.
Work Environment
The UNDP Facilities Management Clerk will work within a structured office environment that requires close coordination with multiple internal stakeholders and external service providers. The position may involve site visits to confirm maintenance work, participation in facility walkthroughs, and ongoing communication with building users and operations teams.
The incumbent is expected to handle assignments with professionalism and adapt to changing requirements, while upholding UNDP standards of safety, integrity, and efficiency.
Why This Role Matters
Effective facilities management is essential for creating functional, safe, and productive workspaces that support the overall mission of UNDP. The UNDP Facilities Management Clerk helps ensure that the physical environment meets the needs of staff, partners, and visitors. By supporting operational continuity and compliance with safety protocols, the role enables UNDP personnel to focus on programme delivery and development priorities.
This position offers an opportunity to be part of an operational team that contributes directly to UNDP’s values of efficiency, accountability, and service excellence.
Benefits and Conditions
The UNDP Facilities Management Clerk position offers a competitive salary and benefits package in line with UNDP standards, including health coverage, pension contributions, and professional development opportunities. The position provides exposure to international development operations and offers a stable working environment within a respected global organization.
Working as a UNDP Facilities Management Clerk provides a foundation for career growth in facilities and operations management, logistics, administrative services, and programme support within international institutions.
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Application Process
Interested applicants should submit a complete application through the UNDP recruitment portal by the specified deadline. A complete application typically includes:
- Updated curriculum vitae detailing relevant experience.
- Cover letter highlighting how your background aligns with the UNDP Facilities Management Clerk role.
- Copies of academic certificates and training records.
- Contact information for professional references if requested.
Incomplete or late submissions may not be considered.
Shortlisted candidates may be contacted for assessments, interviews, or further evaluation. The selection process is based on merit, relevant experience, competencies, and alignment with UNDP’s core values.
Final Thoughts
The UNDP Facilities Management Clerk role is an excellent opportunity for proactive professionals who enjoy operational and administrative work within an international environment. This position offers practical experience, a professional work setting, and the chance to contribute to the smooth functioning of UNDP’s physical infrastructure and services.
If you are organized, communicative, and motivated to support facilities operations in a globally respected organization, we encourage you to apply for the UNDP Facilities Management Clerk position and take the next step in your career within the United Nations Development Programme.
Disclaimer: The Business Pulse shares verified opportunities from trusted sources. We are not a recruiting agency and do not request any payment for applications.
Head of Business Development, Alula Animation. With 10 years in advertising and sustained involvement in startups and entrepreneurship since graduating from business school and the School of Diplomacy and International Relations, Beloved researches and writes practical business analysis and verified job-market insights for The Business Pulse Africa.
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