UN Human Resources Assistant – Job Opportunity at the United Nations
📌 Key Role Highlights
- 👥 Position: UN Human Resources Assistant
- 🏢 Organisation: United Nations
- 🌍 Duty Station: New York, USA
- 💼 Level: General Service (Local recruitment)
- 📅 Application Deadline: As specified in vacancy
- 💰 Compensation: Competitive UN salary and benefits
- 🎓 Field: Human Resources, Recruitment Support, HR Operations
- 🗂 Supervisor: HR Team Lead / HR Officer
The United Nations is seeking a dedicated and professional individual to join its Human Resources team as a UN Human Resources Assistant. This administrative support role is pivotal in delivering high-quality human resource services in a complex, multicultural international environment. The UN Human Resources Assistant will support recruitment, staffing, personnel administration, and HR data management functions that contribute to the effective delivery of the United Nations’ mandate worldwide.
This position offers a unique opportunity for an individual interested in human capital management, organizational development, and HR operations within the world’s leading international organisation. It is suited to candidates with strong administrative skills, attention to detail, and a passion for supporting staff-oriented human resources functions.
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About the Human Resources Function at the United Nations
The Human Resources function at the United Nations is critical to ensuring that the organization attracts, retains, and develops talented individuals capable of fulfilling its global mission. Within this context, the UN Human Resources Assistant plays a central role in supporting HR operations that include recruitment, onboarding, contract management, and HR information systems.
The HR function guides managers and applicants through established HR policies, staff rules, and procedures. The UN Human Resources Assistant contributes to these processes by ensuring accurate records, timely communication, and effective administrative support. This position is essential to upholding best practices in talent management and organizational effectiveness.
Role Overview
The UN Human Resources Assistant is responsible for providing comprehensive administrative support across various HR processes. The incumbent assists with recruitment campaigns, applicant tracking, contract preparation, personnel records management, and HR reporting. Through effective coordination and communication, the UN Human Resources Assistant facilitates streamlined HR operations and supports a positive experience for staff and applicants alike.
The successful candidate will work under the supervision of senior HR staff and be expected to demonstrate professionalism, discretion, and a strong commitment to service excellence.
Key Responsibilities
The UN Human Resources Assistant will undertake the following duties:
Recruitment and Staffing Support
- Assist in the preparation and handling of recruitment and selection processes, including posting of job openings, screening of applications, and communication with candidates.
- Support the scheduling of interviews, assessments, and selection activities.
- Maintain recruitment tracking systems and ensure data is up to date.
- Respond to general recruitment inquiries from applicants and hiring managers.
Personnel Administration
- Process personnel actions such as onboarding, contract issuance, extensions, and separations.
- Ensure accurate HR records in electronic and physical filing systems.
- Prepare employment letters, contract templates, and other HR documentation.
- Support maintenance of HR databases and verify data integrity.
HR Information Systems and Reporting
- Enter HR data into information systems, ensuring accuracy and compliance with data protection standards.
- Generate standard HR reports and statistics as required.
- Assist in preparing briefing materials and documentation for HR meetings and reviews.
Client Service and Communication
- Provide high-quality customer service to staff on HR procedures and policies.
- Respond to HR inquiries in a timely and professional manner.
- Draft routine correspondence, memoranda, and emails relating to HR processes.
Administrative Coordination
- Support HR projects, workflows, and operational improvements.
- Assist in organising HR events, orientation sessions, and training activities.
- Coordinate with other departments to support HR deliverables and compliance.
Through these responsibilities, the UN Human Resources Assistant helps maintain an efficient and responsive HR system that supports the organization’s strategic priorities.
Required Qualifications
To be considered for the UN Human Resources Assistant position, applicants are expected to meet the following qualifications:
Education
- Completion of secondary education is required.
- Additional training in human resources, business administration, or a related field is an advantage.
Experience
- A minimum of two years of progressively responsible experience in human resources or administrative support is required.
- Previous experience in recruitment, personnel administration, or office coordination is beneficial.
- Experience in an international, multicultural environment is desirable.
Technical Knowledge
- Good working knowledge of standard office software applications.
- Familiarity with HR information systems and database management is an asset.
- Understanding of basic HR concepts, recruitment procedures, and personnel actions.
Language
- Fluency in English is essential.
- Knowledge of another UN official language (French, Spanish, Arabic, Chinese, or Russian) is considered an advantage.
Core Competencies
The UN Human Resources Assistant must demonstrate the following competencies:
- Professionalism: Shows good knowledge of HR operations and support functions with attention to accuracy and quality.
- Communication: Communicates clearly and professionally, both in writing and orally.
- Client Service: Maintains a client-focused approach in supporting staff and applicants with HR procedures.
- Planning & Organising: Manages and prioritises multiple tasks effectively.
- Teamwork: Works collaboratively in a diverse and multicultural environment.
- Ethics & Integrity: Respects confidentiality and demonstrates ethical conduct in handling HR data.
These competencies are essential for ensuring that the UN Human Resources Assistant delivers reliable support that aligns with organisational expectations.
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Work Environment
The UN Human Resources Assistant will operate in a structured, collaborative office environment with interactions across multiple HR teams and business units. The role requires close coordination with recruitment managers, personnel officers, and administrative colleagues. The position may involve occasional participation in HR events and workshops that support professional development and team cohesion.
The workplace fosters a culture of mutual respect, continuous improvement, and commitment to the United Nations’ core values.
Benefits and Conditions
The UN Human Resources Assistant position offers a competitive salary and benefits package commensurate with UN standards. Benefits may include health coverage, pension contributions, leave entitlements, and other allowances in accordance with staff rules and regulations. The role also offers opportunities for learning and growth within the United Nations system.
Working as a UN Human Resources Assistant provides exposure to international HR practices and the chance to contribute to the global talent management function of a leading international organisation.
Why This Role Matters
Human resources are at the heart of any successful organisation. The work of the UN Human Resources Assistant ensures that the United Nations attracts and retains the talent needed to deliver on its global mandate. By supporting recruitment, personnel actions, and HR data management, the UN Human Resources Assistant plays a critical role in enabling programme delivery and organisational effectiveness.
This position contributes to building an agile and responsive HR system that supports staff engagement, career development, and operational excellence across the United Nations.
Application Process
Interested candidates for the UN Human Resources Assistant post should submit their applications through the official United Nations recruitment portal by the specified deadline. Applicants should include:
- Updated curriculum vitae or Personal History Form (PHP)
- Cover letter highlighting relevant HR or administrative experience
- Copies of academic certificates or diplomas
- Any other documentation requested in the online application
Shortlisted candidates may be invited to participate in written assessments or interviews as part of the selection process. Only candidates who meet the required qualifications will be contacted for further evaluation.
Final Thoughts
The UN Human Resources Assistant position is an excellent opportunity for individuals who are detail-oriented, organised, and motivated to support human resources operations within a dynamic, multicultural international organisation. This role offers practical experience in HR administration and positioning for long-term career prospects within the United Nations system or related global institutions.
Qualified applicants who are committed to service excellence and organisational support are encouraged to apply for the UN Human Resources Assistant vacancy and contribute to the United Nations’ mission of fostering peace, development, and human rights worldwide.
Disclaimer: The Business Pulse shares verified opportunities from trusted sources. We are not a recruiting agency and do not request any payment for applications.
Head of Business Development, Alula Animation. With 10 years in advertising and sustained involvement in startups and entrepreneurship since graduating from business school and the School of Diplomacy and International Relations, Beloved researches and writes practical business analysis and verified job-market insights for The Business Pulse Africa.
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